Privacy policy

We attach great importance to the protection of our customers' data. This privacy policy explains how we collect and use the information you provide to us.

 

We collect information such as your name, email address, telephone number and other information relevant to the services we offer. We collect this information in a variety of ways, including when you fill out forms on our website or contact us directly.

 

We use this information to provide you with the services you have requested, to improve our services and to communicate with you. We will not share your information with third parties except as necessary to provide the services you have requested or as required by law.

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We take steps to protect your personal information from loss, misuse and unauthorized access. We retain your information for as long as necessary to provide the services you have requested or to comply with legal requirements.

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We reserve the right to modify this privacy policy at any time. If we make material changes to this policy, we will notify you by email or by posting a notice on our website.

 

We encourage you to periodically review this Privacy Policy to stay informed about how we are protecting your personal information.

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Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, otherwise known as the General Regulation on data protection (hereinafter the “GDPR”) establishes the legal framework applicable to the processing of personal data.

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As part of its activity, Cabinet Willaert implements processing of personal data bringing together the data of its clients and contacts.

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No processing is implemented by Cabinet Willaert concerning customer and contact data if it does not relate to personal data collected by or for our services or processed in relation to our services and if it does not respond not to the general principles of the GDPR.

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Any new processing, modification or deletion of an existing processing will be brought to the attention of customers and contacts by means of a modification of this policy.

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The legal basis for the processing of personal data implemented is:

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• the legitimate interest pursued by the firm when it pursues the following purposes:

  • prospection and animation ;

  • management of relationships with costumers and prospects; and

  • organisation, registration and invitation to firm events.

• the execution of pre-contractual measures or the contract when it implements processing for the purpose of:

  • the production, management and monitoring of its clients' files ; and

  • payment collection.

• compliance with legal and regulatory obligations when implementing processing for the purpose of:

  • the prevention of money laundering and the financing of terrorism and the fight against corruption;

  • invoiving ; and

  • accounting.

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Cabinet Willaert collects the data of its clients and contacts from:

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• data provided by the client or any partner as part of a file entrusted to the firm (client file);

• business cards and emails ;

• electronic sheets or forms completed by the client (payment sheet, post-conference satisfaction sheet);

• registration or subscription to our online services (newsletter, website, social networks, etc.);

• registration for events organized by the firm;

• lists communicated by the organizers of events or conferences in which we participate;

• exchanges via sovial networks ; and

• échanges via the website www.cabinetwillaert.fr.

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The firm only keeps the data for the duration necessary for the operations for which they were collected as well as in compliance with the regulations in force.

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In this regard, customer data is kept for the duration of the contractual relationships increased by 3 years for animation and prospecting purposes, without prejudice to retention obligations or limitation periods. In terms of preventing money laundering and terrorist financing, data is kept for 5 years after the end of relations with the firm. In terms of accounting, they are kept for 10 years from the end of the accounting year.

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Prospect data is kept for a period of 3 years if no participation or registration for firm events has taken place.

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​The data processed is intended for authorized persons of the firm, as well as its service providers, in particular for the purposes of providing services ordered by the firm's clients.

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The firm stores this personal data on its own server located in France, so that it benefits from the level of protection existing in this territory.

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In accordance with the legislation applicable in France to the protection of personal data, namely the law of 6 January 1978 relating to data processing, files and freedoms as modified by subsequent laws (hereinafter the “Data Protection Act ") and the Regulation of 27 April 2016 relating to the protection of individuals with regard to the processing of personal data and the free movement of such data (hereinafter the "GDPR") (hereinafter together the “Applicable legislation”), any natural person representative concerned by this processing of personal data may, within the limits and conditions of the applicable legislation:

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• obtain communication and, where applicable, rectification or erasure of personal data concerning him;

• obtain the limitation of the processing of their personal data;

• object to the processing of their personal data;

• obtain a copy of their personal data in a structured and common format for the purposes of transmission to another data controller; and

• share their specific instructions on the fate of their personal data in the event of death; failing this, his heirs will be able to assert the rights they have under the applicable legislation.

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The natural persons concerned may exercise one or other of these rights by sending any request to this effect, by email to the following address: contact@willaert.fr, or by post to the following address: Firm Willaert – 58 rue de Monceau – 75008 Paris – France, accompanied by a copy of a signed identity document.

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Costs related to the exercise of these rights, in particular the extraction or copying of personal data, will be invoiced in the event of an unjustified or excessive request.

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The natural persons concerned also have the right to lodge a complaint with the CNIL or any other competent supervisory authority in the event of a dispute concerning the above processing of their personal data.